Academic Affairs

Student attendance

At Hoa Sen University, attendance is an essential part of a student’s final evaluation, reflecting their learning attitude and engagement. Students are not allowed to be absent, but in cases of force majeure (illness, medical treatment, funerals, or weddings), they may be absent for no more than 30% of total sessions, and exceeding this limit will result in disqualification from the final exam. Steps for checking attendance (when lecturers require online check-in):

Step 1: HSU_Students Wi-Fi login

• To check in successfully on the Hoa Sen app, students must be logged in to HSU_Students Wi-Fi.

Step 2: Check attendance

• After connecting to Wi-Fi, students open the Hoa Sen app, go to the Attendance section, and complete check-in. Once a student successfully checks in, their name, ID, and class information will be displayed, and their attendance will be automatically updated on the lecturer’s system.
• Students remember to double-check that attendance has been recorded on the Hoa Sen App. If it has not, notify lecturers right away so they can update your record.

Change of major

Students who wish to change their major will be considered for transfer to another major within the same program of study, provided that they meet the following conditions:

1. Student is not subject to disciplinary expulsion and remains within the permitted study period at the University.
2. A student may change major only once during the course, excluding the first and final year, in accordance with the Training Regulations.
3. A student must meet the admission requirements of the program and intended major within the same enrollment class.
4. The transfer shall not interfere with the organization of classes or cohorts in the current or proposed major.
5. Major changes are subject to approval by the faculty and program leaders of both the current and proposed majors.

When a change of major is approved, student will be considered for recognition of credits from previously completed courses with equivalent content and knowledge. Students must create a personal study plan for their new major and complete the required coursework in the corresponding training program. The maximum duration of study for a new major is limited to the maximum allowed for the first major.

Leave of absence

Leave of absence refers to a student’s temporary suspension from academic activities at the University for a defined period, rather than an expulsion.

Students may take a leave of absence only in the following cases:

1. Mobilization into the armed forces.
2. Mobilization by competent authorities to represent the country in international competitions or tournaments.
3. Illness, maternity, or accident requiring long-term treatment, with certification from a competent medical facility in accordance with Ministry of Health regulations.
4. Personal needs, which require the student to have completed at least one semester at the University and not be under consideration for expulsion.

Leave of absence for personal needs is considered official study time, while in other situations, it is not.

The duration of a leave of absence is one main semester. In special cases, the Head of the Office of Academic Affairs may approve up to two main semesters. Students must apply for a leave of absence to the Office of Academic Affairs.

Before the end of the approved leave period, students are responsible for returning to study on schedule and for adjusting their personal study plan to re-register for courses missed during the leave. Students who do not return after the approved leave period will be subject to an Expulsion Warning.

Expulsion Warning

Students who violate the Student Regulations, the Regulations on Examination and Grade Management, the Regulations on Academic Integrity in Research, Study and Training, or other University rules may be subject to expulsion depending on the seriousness of the violation.

Possession or use of fake diplomas/certificates, or falsification of any academic or supporting documents of organizations or individuals, shall result in disciplinary action ranging from temporary suspension to expulsion.

Reporting/presenting on behalf of others: ranging from temporary suspension to expulsion.

The act of organizing internships, reports, or presentations on behalf of others shall be punishable by expulsion.

Participation in internships on behalf of others shall be regarded as learning on behalf of others in accordance with the Student Regulations.

An expulsion warning shall be issued to students in the following cases:

1. Having a semester GPA (4-point scale) below 0.80 in the first semester of study, or below 1.00 in subsequent semesters.
2. Having a cumulative GPA (4-point scale) below 1.20 after the first year, below 1.40 after the second year, below 1.60 after the third year, or below 1.80 after the fourth year.
3. Dropping out without permission during a scheduled semester or a main semester without earning the required credits for the training program.
4. Failing to re-enter after the expiration of an approved temporary leave of absence.
5. Upon receiving an expulsion warning, students must contact their academic advisor for assistance.

Expulsions

Students shall be disciplined by expulsion.

Students on academic suspension who continue to violate University regulations.

Students who have completed their suspension but fail to re-enroll.

Students who have received an expulsion warning and fall into any of the following cases:

• Dropping out without permission during a scheduled semester or a main semester without earning the required credits for the training program;
• Failing to improve academic performance after being granted a one-semester extension;
• Not re-enrolling after the expiration of a temporary leave of absence, or requesting an extension that is not approved by the University;
• Reaching the maximum course duration without graduating.

Academic Petition Submission

Students must apply for academic petitions ONLINE through the Student Portal (https://htttsv.hoasen.edu.vn).

Students select “HSU – Online Academic Affairs – Academic Requirements” and choose the appropriate application type.

A list of online petition forms and submission instructions is available on the website:
(https://www.hoasen.edu.vn/dtdh/bieu-mau/don-hoc-vu/).